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Important Questions To Ask When Renting Tables And Chairs For An Event

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When you're planning any type of gathering for a large group, whether it's a wedding or a family reunion, the right tables and chairs will help keep your guests comfortable while they're eating or enjoying the entertainment. With many party planning organizations in your city, you'll often have numerous options when it comes to finding the right tables and chairs for the look of your event and for your budget. If you have enough time during the planning phase, take the opportunity to visit a couple businesses to not only look at the available tables and chairs and their respective coverings, but also ask questions to keep informed. Here are some ideas of things to cover.

Do You Know Of Any Potential Difficulties At My Venue?

If your event will be held in a public area, ask the rental service if it has previously rented tables and chairs for events taking place in the same location. The answer can help you learn whether there might be any difficulties. For example, if the venue is outdoors and the tables and chairs will be sitting on the grass, the rental rep might indicate that furniture with larger feet is better as it won't sink into the grass as easily as items with small, sharp feet.

Can I Save Money By Doing The Setup Myself?

Rental companies can often provide you with various pricing points based on your level of involvement. If you're on a budget, it's beneficial to ask about doing the setup yourself for a reduction in the rental fee. Provided that you have enough helpers on the day of the event, you can request that the rental company simply drops off the furniture at your venue and lets you do the rest.

How Closely Are Items Inspected For Problems?

The last thing you want is to have a table or chair with a bent leg or another issue that makes using it properly difficult. Look for a company that conducts a thorough inspection of its rental furniture between rentals to ensure everything is good to go -- and it's ideal to select a company that will happily provide you with a few extra pieces of furniture in case there is a problem with one.

Is There A Grace Period For The Furniture Pickup?

When you agree to the time and date that a crew will arrive at the venue to pick up the furniture, make sure that you understand the pickup policy. If you're concerned about your event wrapping up on time, ask if there's a short grace period during which you won't be charged. For example, if the pickup is at 3 p.m. and your chairs aren't gathered up until 3:30 p.m., will a fee be added to your cost? Knowing this information can help you be confident as you move forward.

For more information, check out suppliers like Party People Rentals & Sales.